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Helping Colleges and Universities Understand and Control the Costs of Printing & Imaging

How much do you spend on printing?

You need to know.

As an HP Elite Partner with years of experience providing custom managed print services and solutions to public and private educational institutions, Cannon IV can help to dramatically reduce printing and imaging costs—while providing higher quality services to students, faculty, and administrators.

Cannon IV has the expertise and experience to:

  • Devise a customized, managed solution that makes the most of people, processes, and technology
  • Quantify current expenditures, streamline processes, and save money

With the transition to Wi-Fi campuses, many colleges and universities are re-examining their printing and imaging and document workflow strategies. Moving from a wide variety of purchased and leased printers, copiers, fax machines, and scanners to a campus-wide managed solution can dramatically cut costs by reducing the number of devices and contracts and cutting energy and paper use.

Equally important, a managed solution makes printing easier and more reliable for students and staff, enabling them to print, scan, and copy documents where and when they need to, with better quality and convenience.

Cannon IV has worked with all types of higher education institutions to assess existing environments and design, implement, and manage campus-wide printing services. We can help you to:

  • Increase utilization of existing assets
  • Determine the right balance and placement of printing and imaging devices
  • Protect against unauthorized use and automate cost recovery through PIN or card swipe
  • Track usage by department and/or individual
  • Consolidate vendor management
  • Dramatically cut printer maintenance, help desk, network management and IT support
  • Increase recycling and reduce energy use

Institutions of higher learning spend an average of 9.94% — or nearly 10% — of their annual budget on document production.

Cannon IV’s Managed Print Services (MPS) can help uncover and take advantage of opportunities that will save time and money, improve cost recovery, and enhance student, faculty, and administrator productivity. Cannon IV uses a proven end-to-end methodology to help you:

1. Assess your current document production environment. 2. Design an integrated document strategy that fits your needs. 3. Implement the solution. 4. Measure results and manage the ongoing project.

Managed Print Services for Higher Education

Let the experts at Cannon IV help you take control of printing and imaging and document management across your campuses. Our flexible, phased approach ensures that solutions and services fit your institution, are implemented at your pace, and deliver measurable gains as you move forward.

Phase 1: Manage your fleet

Lack of printer supplies cause student and staff frustration. Irregular maintenance can cause equipment breakdowns and shorten life spans. Cannon IV managed print services handle every aspect of preventive care, supplies, onsite repair, and help desk support—all for one low, cost per page. Secure technologies track all printing campus-wide, with details by department, location, machine and even by student/user. Remote monitoring enables us to proactively maintain and supply all owned and leased devices. One call to Cannon IV dispatches a technician. Our Cannon IV Marketplace™ e-commerce site makes it easy to report a problem and review status.

Phase 2: Optimize your infrastructure

With different departments responsible for different types of copiers, printers and fax machines, the result is often redundant devices and duplicated costs. Cannon IV will assess all existing devices and usage patterns to develop and roll out a balanced and optimized deployment. We help you make the most of what you already have, re-positioning existing equipment to high-demand locations and adding newer printers or multifunction systems when and where it’s appropriate.

Phase 3: Improve your workflow

Just as your students and staff expect focused attention on their needs, you can expect our focused attention on the specific document management needs in higher education today. From enrollment services to human resources to advancement, Cannon IV develops higher education specific solution. Document management and workflow solutions include:

  • Document capture solutions that convert paper documents to an intelligent digital format
  • Records and information management
  • Electronic content management systems that create a searchable repository of scanned documents
  • Document workflow solutions to optimize administrative processes

“We’re spending far less time managing leases, yet campus-wide, printing is better managed than ever. And we finally feel we’re efficiently delivering what our users need, rather than what someone wanted to sell us.”
—Director of Information Technology Services, Anderson University, Anderson, Indiana

Higher Education Software for Print Management

PaperCut is designed for colleges and universities of all sizes. From browser access for students and staff to mixed platform support (Windows, Macintosh OS X and Novell), PaperCut can handle the unique challenges of campus networks. Flexible group level controls including monitoring, quotas, charging, print job filtering, hold/release queues allow you to precisely manage your print resources and mobile printing in a BYOD environment.

Excess printing incurs huge costs on educational/academic institutions in both hidden and explicit ways. Are you looking for ways to cut back? Over 20,000 K-12 schools, colleges and universities worldwide use PaperCut to control costs. The education IT environment is unique. User turnover is high and networks are dynamic. From its first release ten years ago, PaperCut has always been designed by education network administrators specifically for the education environment.

Higher Education Software for Document Management

Perceptive Software delivers innovative higher education software including flexible capture, document management, process and search products designed to enhance the power and value of your campus student information system. With over 20 years of proven expertise, our document management solutions for higher education accelerate even the most complex processes to drive greater performance, lower operational costs and improve service to students and staff.

Perceptive Software solutions accelerate processing time, improve data completeness and accuracy, and enhance student service in admissions, advancement, financial aid, AP, human resources, student services office of the Registrar, and more. Perceptive Software’s flexible, scalable technology integrates quickly and easily with any student information system or host application, for fast user adoption and a rapid return on existing technology investment.

Change without chaos

Cannon IV knows that your first priority is to maintain an environment that promotes and supports learning. We work with you to improve efficiency and productivity, without disrupting facilities or normal operations. We can devise managed print services for individual departments, facilities, or campuses, as time and budgets allow.

After all, our mission is to give our clients control of their printing and imaging infrastructure. An HP Business Partner with more than 35 years of experience, Cannon IV will deploy a dedicated team of Document Solution Architects to do a thorough inventory of all devices, audit how they are used, and present you with a detailed assessment and recommendations for moving forward. Contact Cannon IV today. Take the first step to better student experience, higher staff productivity, and lower costs.